Poland: KSeF, fiscal printer or cloud register
In Poland, sales to consumers are recorded on a fiscal cash register that reports to the Central Repository of Cash Registers (CRK), and since 2026 VAT invoices go through the National e-Invoice System KSeF. Our POS system supports all routes: KSeF e-invoices, online fiscal printers from Posnet and Novitus, and a cloud cash register with our partner KASA123.
What Polish rules require – and how we solve it
KSeF e-invoices
Since 1 February 2026 large companies and since 1 April 2026 all other businesses issue VAT invoices via KSeF. The till creates structured invoices and sends them to KSeF directly.
Transition until end of 2026
Until 31 December 2026 small amounts may still be invoiced outside KSeF. From 1 January 2027 penalties apply, and the exception for invoices issued from cash registers ends.
Online fiscal printer
Connect an online fiscal printer from Posnet or Novitus – receipts are printed and reported to the CRK automatically.
Cloud cash register
With our partner KASA123 the cash register runs as software – no fiscal printer needed. Permitted in sectors such as gastronomy and hospitality; data goes to the CRK automatically.
Risk of non-compliance
From 2027, invoices issued outside KSeF can be fined up to 100% of the VAT amount – much more than a compliant system.
Fiscally connected in twelve European countries
Do you run locations in other countries too? One system, one back office, one contact – the country-specific rules are built in.
Poland
KSeF e-invoicing, fiscal printers (Posnet, Novitus) and cloud cash register with partner KASA123
Slovakia
eKasa – connected, with cloud CHDÚ
Czechia
EET 2.0 READY – for the start on 1 January 2027
Germany
TSE under KassenSichV, tax office registration, DSFinV-K
Austria
RKSV – cash register security regulation, DEP export
Netherlands
Requirements of the Dutch tax administration
Spain
Verifactu / SII – connection to the tax authority
Italy
Registratore Telematico (RT) – transmission of daily sales
Portugal
AT-certified invoicing software, SAF-T (PT), ATCUD & QR code
Belgium
Registered cash register system (GKS) with fiscal data module (FDM)
Hungary
Online cash register connected to the tax authority NAV
France
Anti-fraud VAT rules for POS software (NF 525)
What the system does for you
Central back office
All locations and countries in one back office; reports in English, German or Chinese for head office.
Daily closing and reports
Z report, VAT by the rates of each country, payment methods and voids – automatically.
Export for your accountant
Country-specific audit exports, cash book and sales lists – at the press of a button.
Updates for legal changes
When requirements change the system is updated – you do not have to do anything.
Your benefit
Legal certainty
No fines, no estimates – on the safe side at every audit.
Less effort
Reports and exports are generated automatically; reconciliation with your accountant takes minutes.
Future-proof
New countries or new rules are covered by an update.
Not sure whether your till is ready for KSeF? We check for free.
Let's talk about your POS
Free consultation in Polish, English or Chinese. We show you the system live – online or at your premises.